President;                    David Lightbody

Vice President;           James Tunnah

Past President;           Greg Nagle

Secretary;                     John Taylor.

Treasurer;                    Steven Fisher.

Green Ranger;             Mike Nichol.

Match Secretary;        Greg Nagle.

Bar Team leader;        Committee.

Ladies Secretary;       Ann Gilfillan.

Entertainment;           Robert Hogg snr,  Laura Lightbody.

Wellbeing Officer;     Robert Hogg snr.

H&S Officer;                 Tony Turnbull.

Gents Selection;         John Taylor, Niki Hill, David Lightbody.

Ladies Selection;        Irene waters, Ann Gilfillan, Babs Hogg.

Seniors Selection;      James Tunnah. Ian Strother, David Hynd

Tournaments;              Greg Nagle, Euan Lindores, Connor Hogg.

General Committee;  Irene Waters, Alistair Law, James Tunnah, Robert Lindores, Connor Hogg, Jim Mitchel, Euan Lindores

Website  Admin;         David Lightbody.

Social Media;               George Somerville, Connor Hogg, David Lightbody, Laura Lightbody

Club Coach;                  John Taylor, Steven Fisher.

Hon Vice President;   R Turner, J Thomson, J Henderson.

Hon Life Members;    David Hynd, Darrie Scott, David Hill, John Taylor.


Description of principal duties of Office Bearers and other posts


1 President

Act in an ambassadorial role, representing the Club internally and externally

Lead the club Secretary and committee in reviewing governance in line with best practice.

Officiate at functions, games etc as appropriate

Attend and Chair all Committee Meetings, AGM's and EGM's, facilitating discussion but focussing on agenda and time.

Chair other meetings etc., as appropriate.

Work with Treasurer to ensure his duties are carried out and the club demonstrates sound financial principles.

Support Vice President in preparing hand over of Presidency.

Ensure succession planning & recruitment for committee and sub-committee is in place.

Assist with development and action from Club's Business Plan.


2 Vice-President

Act in an ambassadorial role, representing the Club internally and externally.

Contribute to club committee in reviewing governance in line with best practice.

Contribute to succession planning & recruitment for committee and sub-committee roles.

Assist with development and action from Club's Business Plan.

Attend and be prepared to Chair all Committee Meetings, AGM's and EGM's, facilitating discussion but focussing on agenda and time.

Work with President, Secretary and Committee to ensure the club is compliant with all legislation.


3 Secretary

Responsible for administration of the club contributing to good governance and management.

Understand Club Constitution and Policies.

Issue agendas for committee meetings and AGM

Attend committee meetings, and sub committee meetings as appropriate.

Prepare and issue minutes of committee meetings

Prepare minutes of AGM to read at meeting

Liaise with external bodies such as Bowls Scotland, BBA etc

Develop and prepare appropriate communications marketing materials including newsletters, posters social media etc as required

Liaise with President, Treasurer, Match Secretary, Head Coach etc

Analyse reports, and other submissions from external bodies - summarise for Committee

Issue Information Sheets as and when received.

Act as first port of call for people contacting the Club

Deal with Local Authorities re licensing etc.

Report to Committee on matters relating to the smooth running of the Club.

Maintain a register of the most current club policies, procedures, plans and documents.

Maintain the Club's membership database in accordance with the Data Protection Act.


4 Treasurer

Administer all day to day financial affairs for the Club.

Communicate all club financial policies and principles in a clear and professional manner, both internally and externally.

Develop and review appropriate policies and procedures for club finance.

Maintain accurate records of all income and expenditures balancing them with bank balances.

Make payments on behalf of Club in a timely manner

Attend committee meetings, and sub committee meetings as appropriate.

Provide updates club committee of the club finances at monthly meetings.

Prepare financial reports for AGM and EGM

Liaise with Auditors when required to prepare annual accounts.

Attend and report to Committee Meetings

Keep accurate records of all membership payments.

Attend and report to AGM

Lead the annual budget process and ensure an appropriate annual budget is proposed to the club committee for approval.

Report to Committee on all financial matters relating to the Club.


5 Match Secretary

Organise Border League matches

Organise friendly matches

Organise club competitions

Prepare Fixture Card by arranging league matches, internal competitions and friendlies

Liaise with Gents Selectors, Ladies Selectors, Ladies Secretary and Seniors League Selector

Liaise with Green Ranger to ensure the green is set up appropriately for competition play.

Attend and report to Committee Meetings.

Keep records of tournament winners.

Get trophies engraved

Assist with organisation of prize giving

Report to committee on all matters relating to matches, tournaments and leagues.


6 Ladies Secretary

Organise teams/individual players as required

Report to Committee as appropriate


7 Tournament Convener

Head Tournament Committee

Work with Match Secretary to ensure internal ties are played within dates set

Ensure internal competitions are drawn and put on board for members to see

Facilitate the smooth running of internal and open competitions


8 Child Protection Officer

Act as first point of contact in matters relating to child protection issues

Organise PVG Disclosure Scheme membership for coaches and volunteers

Take due account of relevant legislation etc.

Liaise with Secretary as required

Report to Committee as appropriate

See Policy


9 Gents Selection Committee

Select teams/individual players for league matches

Select teams/individual players for Scottish, Border and Tweedside matches

Report to Committee


10 Ladies Selection Committee

Select teams/individual players for league matches

Select teams/individual players for Scottish and Border matches

Report to Committee


11 Seniors League Selector

Select teams/individual players for seniors league matches

Liaise with opposing team selector

Report to the committee


12 Green Ranger

Prepare and maintain the green

Liaise with STS regarding work required

Bring proposals to and advise the committee in the management of the green.

Liaise with Match Secretary to ensure the green is set up appropriately for competition play.

Make decision/appoint persons to make and communicate a decision on the suitability for play to take place on green/rinks depending on weather conditions.

Work and communicate with Secretary and Treasurer on all matters relating to the green.

Act as focal point for members in matters relating to the green.

Organise and supervise work undertaken by external contractors.

Instruct green keeper when to cut the green

Determine which direction green will be played

Determine whether green and rinks are playable and if sheets require to be put down.

Attend meetings and report to Committee.

Oversee/manage basic maintenance tasks and activities.

Manage/oversee/organise maintenance activities in line with budget and plan.


13 Green Keeper

Cut green as instructed by the Green Ranger, direction of cut and frequency.

Clean mower and other equipment each time after use.

Cut edges of the green as instructed by the Green Ranger and remove debris from ditches.

Report any faults in equipment to the Green Ranger


14 Bar Steward

Arrange for operation of bar, including stock rotation

Order stock as required

Organise rota of volunteers to run bar

Arrange cleaning of the pipes on a regular basis

Liaise with Treasurer to agree prices/increased prices as required

Ensure that Club Members receive adequate training and certification.

As required, with Secretary, liaise with Licensing Authorities


15 Committee

Lead role in identifying new President, Secretary, Treasurer, Match Secretary etc

General administration of Club affairs

Manage the Club generally

Proactively seek ways to improve efficiency of the Club



16 Coach

Organise coaching sessions for adults and potential new members as appropriate

– see Policy

Report to Committee as appropriate

Liaise with Bowls Scotland as appropriate


17 Club Representative - general

Attend AGMs of BBA and Border League

Attend meetings called by Bowls Scotland

Report to Committee


18 Maintenance Convenor

Organise all repairs/maintenance work as required

Organise pre season work eg painting benches, fences, weeding, cut hedges & surrounding grass

Liaise with tradesmen etc to carry out work at Club if required

Report to Committee


19 Web Master

Design site

Monitor site on regular basis

Maintain/update site

Obtain information from other Office Bearers to include on site

Maintain security of site

Report to Committee as appropriate


20 Facebook Co-ordinator

Design Facebook site

Monitor site on regular basis

Maintain/update site

Obtain information from other Office Bearers to include on site

Maintain security of site

Report to Committee as appropriate


21 Newsletter - Editor

Design art work for newsletter

Produce finalised art work for printer

Obtain contributions from other members as appropriate

Photography

Report to Committee as appropriate


22 New Member Co-ordinator

Liaise with new members

Institute and operate "Buddy" system

Work to integrate new members into Club

Organise events for new/existing members

Assist with organisation of Fun Bowling etc

Report to Committee as appropriate