Office Bearers 2024
President; Tony Turnbull
Vice President;
Past President; James Tunnah
Secretary; John Taylor
Treasurer; Robert Hogg Snr
Green Ranger; Mike Nichol
Match Secretary; James Tunnah
Bar Team leader; Douglas Munro
Ladies Secretary; Ann Gilfillan
Covid Officer; James Tunnah
Entertainment; Douglas Munro
Well-being Officer; Robert Hogg snr.
H&S Officer; Tony Turnbull.
Gents Selection; John Taylor, Niki Hill, Douglas Munro
Ladies Selection; Irene waters, Ann Gilfillan, Barbara Hogg.
Seniors Selection; David Hynd,
Tournaments; James Tunnah, Neil Haig
General Committee; Irene Waters, Alistair Law, William Robson Robert Lindores, Steven Fisher, Greg Nagle, Neil Haig, Brian Liddle, James Spence
Website Admin; David Lightbody.
Social Media; George Somerville, David Lightbody, James Tunnah
Club Coach; John Taylor, Steven Fisher.
Hon Vice President; R Turner, J Thomson, J Henderson, David Palmer.
Hon Life Members; David Hynd, Darrie Scott, John Taylor, George Somerville, Steven Fisher.
Description of principal duties of Office Bearers and other posts
1 President
Act in an ambassadorial role, representing the Club internally and externally
Lead the club Secretary and committee in reviewing governance in line with best practice.
Officiate at functions, games etc as appropriate
Attend and Chair all Committee Meetings, AGM's and EGM's, facilitating discussion but focussing on agenda and time.
Chair other meetings etc., as appropriate.
Work with Treasurer to ensure his duties are carried out and the club demonstrates sound financial principles.
Support Vice President in preparing hand over of Presidency.
Ensure succession planning & recruitment for committee and sub-committee is in place.
Assist with development and action from Club's Business Plan.
2 Vice-President
Act in an ambassadorial role, representing the Club internally and externally.
Contribute to club committee in reviewing governance in line with best practice.
Contribute to succession planning & recruitment for committee and sub-committee roles.
Assist with development and action from Club's Business Plan.
Attend and be prepared to Chair all Committee Meetings, AGM's and EGM's, facilitating discussion but focussing on agenda and time.
Work with President, Secretary and Committee to ensure the club is compliant with all legislation.
3 Secretary
Responsible for administration of the club contributing to good governance and management.
Understand Club Constitution and Policies.
Issue agendas for committee meetings and AGM
Attend committee meetings, and sub committee meetings as appropriate.
Prepare and issue minutes of committee meetings
Prepare minutes of AGM to read at meeting
Liaise with external bodies such as Bowls Scotland, BBA etc
Develop and prepare appropriate communications marketing materials including newsletters, posters social media etc as required
Liaise with President, Treasurer, Match Secretary, Head Coach etc
Analyse reports, and other submissions from external bodies - summarise for Committee
Issue Information Sheets as and when received.
Act as first port of call for people contacting the Club
Deal with Local Authorities re licensing etc.
Report to Committee on matters relating to the smooth running of the Club.
Maintain a register of the most current club policies, procedures, plans and documents.
Maintain the Club's membership database in accordance with the Data Protection Act.
4 Treasurer
Administer all day to day financial affairs for the Club.
Communicate all club financial policies and principles in a clear and professional manner, both internally and externally.
Develop and review appropriate policies and procedures for club finance.
Maintain accurate records of all income and expenditures balancing them with bank balances.
Make payments on behalf of Club in a timely manner
Attend committee meetings, and sub committee meetings as appropriate.
Provide updates club committee of the club finances at monthly meetings.
Prepare financial reports for AGM and EGM
Liaise with Auditors when required to prepare annual accounts.
Attend and report to Committee Meetings
Keep accurate records of all membership payments.
Attend and report to AGM
Lead the annual budget process and ensure an appropriate annual budget is proposed to the club committee for approval.
Report to Committee on all financial matters relating to the Club.
5 Match Secretary
Organise Border League matches
Organise friendly matches
Organise club competitions
Prepare Fixture Card by arranging league matches, internal competitions and friendlies
Liaise with Gents Selectors, Ladies Selectors, Ladies Secretary and Seniors League Selector
Liaise with Green Ranger to ensure the green is set up appropriately for competition play.
Attend and report to Committee Meetings.
Keep records of tournament winners.
Get trophies engraved
Assist with organisation of prize giving
Report to committee on all matters relating to matches, tournaments and leagues.
6 Ladies Secretary
Organise teams/individual players as required
Report to Committee as appropriate
7 Tournament Convener
Head Tournament Committee
Work with Match Secretary to ensure internal ties are played within dates set
Ensure internal competitions are drawn and put on board for members to see
Facilitate the smooth running of internal and open competitions
8 Child Protection Officer
Act as first point of contact in matters relating to child protection issues
Organise PVG Disclosure Scheme membership for coaches and volunteers
Take due account of relevant legislation etc.
Liaise with Secretary as required
Report to Committee as appropriate
See Policy
9 Gents Selection Committee
Select teams/individual players for league matches
Select teams/individual players for Scottish, Border and Tweedside matches
Report to Committee
10 Ladies Selection Committee
Select teams/individual players for league matches
Select teams/individual players for Scottish and Border matches
Report to Committee
11 Seniors League Selector
Select teams/individual players for seniors league matches
Liaise with opposing team selector
Report to the committee
12 Green Ranger
Prepare and maintain the green
Liaise with STS regarding work required
Bring proposals to and advise the committee in the management of the green.
Liaise with Match Secretary to ensure the green is set up appropriately for competition play.
Make decision/appoint persons to make and communicate a decision on the suitability for play to take place on green/rinks depending on weather conditions.
Work and communicate with Secretary and Treasurer on all matters relating to the green.
Act as focal point for members in matters relating to the green.
Organise and supervise work undertaken by external contractors.
Instruct green keeper when to cut the green
Determine which direction green will be played
Determine whether green and rinks are playable and if sheets require to be put down.
Attend meetings and report to Committee.
Oversee/manage basic maintenance tasks and activities.
Manage/oversee/organise maintenance activities in line with budget and plan.
13 Green Keeper
Cut green as instructed by the Green Ranger, direction of cut and frequency.
Clean mower and other equipment each time after use.
Cut edges of the green as instructed by the Green Ranger and remove debris from ditches.
Report any faults in equipment to the Green Ranger
14 Bar Steward
Arrange for operation of bar, including stock rotation
Order stock as required
Organise rota of volunteers to run bar
Arrange cleaning of the pipes on a regular basis
Liaise with Treasurer to agree prices/increased prices as required
Ensure that Club Members receive adequate training and certification.
As required, with Secretary, liaise with Licensing Authorities
15 Committee
Lead role in identifying new President, Secretary, Treasurer, Match Secretary etc
General administration of Club affairs
Manage the Club generally
Proactively seek ways to improve efficiency of the Club
16 Coach
Organise coaching sessions for adults and potential new members as appropriate
– see Policy
Report to Committee as appropriate
Liaise with Bowls Scotland as appropriate
17 Club Representative - general
Attend AGMs of BBA and Border League
Attend meetings called by Bowls Scotland
Report to Committee
18 Maintenance Convenor
Organise all repairs/maintenance work as required
Organise pre season work eg painting benches, fences, weeding, cut hedges & surrounding grass
Liaise with tradesmen etc to carry out work at Club if required
Report to Committee
19 Web Master
Design site
Monitor site on regular basis
Maintain/update site
Obtain information from other Office Bearers to include on site
Maintain security of site
Report to Committee as appropriate
20 Facebook Co-ordinator
Design Facebook site
Monitor site on regular basis
Maintain/update site
Obtain information from other Office Bearers to include on site
Maintain security of site
Report to Committee as appropriate
21 Newsletter - Editor
Design art work for newsletter
Produce finalised art work for printer
Obtain contributions from other members as appropriate
Photography
Report to Committee as appropriate
22 New Member Co-ordinator
Liaise with new members
Institute and operate "Buddy" system
Work to integrate new members into Club
Organise events for new/existing members
Assist with organisation of Fun Bowling etc
Report to Committee as appropriate